Executive Assistant

The Executive Assistant is responsible for providing support to the Managing Director. Furthermore the successful candidate will be working on general administration, business development, social media and general office support functions.

The successful candidate will have the ability to work on multiple projects at once and keep the Managing Director organized, prioritized and on time. You will also be serving as a “go to” person for all topics regarding administrative support and our website portfolio.

What we’re looking for

Project Exa is looking for a self-motivated individual for the role as the Executive Assistant supporting the Managing Director. The position will serve as the single point of contact for all administrative support of the Managing Director and his organization.

Education:

• High school or equivalent experience and several years of work experience in a fast-paced environment.
• Bachelor’s Degree or equivalent experience (Preferred)

Important skills for the job:

• You are positive, proactive, very detail oriented and driven to succeed.
• You have a desire and aptitude for learning new concepts quickly.
• You are able to handle confidential information.
• You have the ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed.
• You are used to and you enjoy working in a highly ambiguous environment.
• Able to handle administrative details independently, while keeping stakeholders appropriately informed or engaged.
• Confident and thoughtful in applying sound business judgment
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• Grace under pressure, and the ability to switch gears at a moment’s notice
• You are a detail oriented, organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility.
• You enjoy completing high volumes of tasks with minimal guidance or supervision and you keep deadlines.

Helpful skills for the job:

• You have fun at work and help others do the same.
• Ideally you have worked for a global organization before.
• Ability to prioritize and handle multiple assignments at any given time.
• Strong organizational, communication, and interpersonal skills.
• You have excellent written and verbal skills in English.
• Proficiency in Microsoft Office suite.
• Proficiency in WordPress

Responsibilities

• Work directly with Managing Director on projects and internal tasks

• Having an interest in website development, social media campaigns and data analytics

• Enjoys breaking routine – working around all aspects of business

• Comfortable with a startup environment

• Network development: identify potential new contacts and partners in line with strategic
  objectives, co­ordinate initial contact and/or develop relationships
• Innovation: collate business development ideas, support the research and development
  of potential projects, develop/co­ordinate processes for feedback on new ideas and
  supporting implementation of pilot projects
• Project support: provide research, development and reporting support on specific
  projects in line with Project Exas business plan as required by the Managing Director

   

What we offer

• Working closely with the leadership team, this is a great opportunity to develop a wide range of skills related to the running of a digital agency, and to contribute to the growth and development of the
  business.
• For the first few months this position will focus on supporting the Managing Director in reviewing
  and developing administrative processes, systems and policies to build a strong operational
  platform to support the business.
• Learn all you need to know about website development, social media campaigns and data anayltics